If you answered yes to any or all of the above, you must submit a completed Laboratory Registration Form to Environmental Health and Safety.
This form must be completed prior to begining work in the new laboratoy. Once the form is submitted, it will be reviewed by EHS and the PI will be contacted if necessory. The laboratory registration process also helps the PI self assess the safety requirements in their laboratory.
This process must be started at least three months before vacating the chemical use room/laboratory to allow ample time to properly dispose of all materials and should be completed at least 10 days prior to departure.
Environmental Health and Safety (EHS) must be notified as soon as the PI or Laboratory Supervisor is informed that his/her lab will be closed or relocated. EHS will provide consultation to ensure a successful laboratory closeout survey. Notification can be madeby email to firstname.lastname@example.org or in a memorandum to the Director of EHS, MS 4472.
Laboratory Decommissioning Form is to be completed prior to vacating the space. All handling of hazardous materials shall be in accordance with proper disposal procedures, and regulations governing disposal of hazardous materials. For additional information, contact EHS at email@example.com or call 979-845-2132.
EHS will conduct a laboratory closeout survey within 30 days of the actual closing of the lab. This survey should be scheduled as soon as possible, at least two weeks in advance of the requested date. If indicated, the Office of Biosafety will be represented at the time of the laboratory closeout survey. Upon completion of the survey, EHS will give closure and clearance to the department,utilizing the form in Appendix B. If any non-conformances are found, they must be addressed by the principal investigator and a new survey scheduled.
If this procedure is not followed and the laboratory is not properly closed out, any costs incurred, including EHS or Office of Biosafety staff time, disposal costs, fines, etc. will be charged back to the Department involved. EHS and the Office of Biosafety acknowledges that a departmental policy towards cost recovery from the PI/Laboratory supervisor is the purview of individual departments.
For Questions or Concerns,
EHS @ 979-845-2132
or after hours contact
Communications Center 979-845-4311